Submission File Format

To ensure your electronic file submission processes successfully, the file must be a text file (.txt) in the following format:

Note

Effective 09/24/11, gender is no longer used as part of the SSN verification process. You do not need to make any changes to the file format. If a value is included in position '54' of a file, we will remove it and replace it with a blank prior to the verification attempt. All returned files will have a blank in position '48.'

Record delimiters are not to be used (i.e., do not place a comma or any other character after any field).

If a field marked "May not be left blank." does not contain an entry, the item is automatically considered a non-verified record.

In order to sort the return file to your specifications, we recommend using the User Control Data field to create a unique identifier for each record. This unique identifier would be placed in positions 90-103 in your submission file and returned to you in positions 84-97 in the return file.

Field Name Instructions Position Field Size Field Type
Social Security Number
  • Must include all 9 digits including lead zeros.
  • May not be left blank.
 1-9 9 Numeric
Entry Code "TPV"
  • Must insert "TPV".
  • May not be left blank.
 10-12 3 Alpha
Processing Code 214
  • Must insert "214".
  • May not be left blank.
 13-15 3 Numeric
Last Name
  • Do not use hyphens, apostrophes, spaces, periods, suffixes (Jr) or prefixes (Dr).
  • Must contain at least one character.
  • May not be left blank.
 16-28 13 Alpha
First Name
  • Do not use hyphens, apostrophes, spaces, periods, suffixes (Jr) or prefixes (Dr).
  • Must contain at least one character.
  • May not be left blank.
 29-38 10 Alpha
Middle Name/Initial
  • Do not use hyphens, apostrophes, spaces, periods, suffixes (Jr) or prefixes (Dr).
  • Optional
 39-45 7 Alpha
Date of Birth (MMDDYYYY)
  • If unknown, leave blank.
  • Optional
 46-53 8 Numeric
Blank SSA use only. 54-89 36 Blanks
User Control Data Free form text for employer. 90-103 14 Alphanumeric
Blank SSA use only. 104-123 20 Blanks
Requester Identification Code
  • Enter OEVS.
  • May not be left blank.
 124-127 4 Alpha
Multiple Request Indicator
  • Must insert "000".
  • May not be left blank.
 128-130 3 Numeric
SSNVS Handbook

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