WHAT ARE ELECTRONIC WAGE REPORTING TOOLS?

Social Security has created several electronic options for wage reporting.

• The SSI Telephone Wage Reporting system;
• The SSA Mobile Wage Reporting application;
• The online tool within the my Social Security portal (myWageReport).

These tools save you time and help you report important wage information to Social Security without the need for you to call, visit, or write your local Social Security office.

The SSI Telephone Wage Reporting system is a toll-free automated system that allows certain recipients, their spouses, parents, and representative payees to report the total gross monthly wages from pay stubs for the prior month to SSA using the telephone.

The SSA Mobile Wage Reporting application allows certain recipients, their spouses, parents, and representative payees to report total gross monthly wages from pay stubs for the prior month using a mobile device.  Wage reporters can download and install the free application on an Apple or Android mobile device.

The my Social Security portal has a convenient online wage reporting tool that is available to use on a computer or mobile device. This tool allows certain recipients, their spouses, parents, and representative payees with a my Social Security account to report pay stub information online. Additionally, Social Security Disability Insurance (SSDI) beneficiaries and their representative payees can use this tool to report their earnings.

WHO CAN USE ELECTRONIC WAGE REPORTING TOOLS?

Only certain individuals can report monthly wages using electronic wage reporting tools, and one option may be better for you to use than the others depending on your circumstances. Please contact your local Social Security office to see which wage reporting option is best for you. If electronic wage reporting is an option for you, the office will provide you with instructions for how to report wages using your preferred method.

WHAT YOU NEED BEFORE YOU REPORT WAGES USING THE TELEPHONE REPORTING SYSTEM OR THE MOBILE APPLICATION

• The Social Security number of the person who is making the wage report (the caller or mobile device user).
• The Social Security number of the wage earner.
• All pay stubs for wages paid in the report month. If you are using the SSI Telephone Wage Reporting system, you will add up and provide the gross wages received by the wage earner for the month. Gross wages are the amount of pay before taxes and other deductions. If you are using the SSA Mobile Wage Reporting application, you will upload an image of each pay stub or key in information from each pay stub during the mobile reporting process.
• The caller’s or mobile device user’s name as it appears on their Social Security card.

IMPORTANT: If you are using telephone reporting system, please be sure to call from a quiet location, since background noise may cause the report to fail.

WHAT YOU NEED BEFORE YOU REPORT WAGES ONLINE WITH myWageReport

• An active my Social Security account.
• All pay stubs for wages paid in the report month. If the wage earner has multiple employers, you will need pay stubs from all the employers. You will copy information from each pay stub during the online reporting process.
  

WHEN SHOULD YOU REPORT WAGES USING ELECTRONIC WAGE REPORTING TOOLS?

We encourage you to report wages using our electronic wage reporting tools during the first six days of the month to help prevent an incorrect SSI payment. You can choose any of the first six days of the month to report.  If you miss reporting during the six-day reporting period at the beginning of the month, you can still report the prior month’s gross wages at any time during the month using our electronic reporting tools or you can report to your local Social Security office.

Remember, we encourage consistent monthly wage reporting early in the month to help prevent SSI overpayments and underpayments.

WHO IS THE WAGE EARNER?

A wage earner is the person who is working and receiving wages or payment for working.  You are the wage earner if you are working and you are reporting your own wages.  If you are reporting someone else’s wages, then the wage earner is the person whose wages you are reporting. 

IS THERE ANOTHER WAY TO REPORT WAGES?

Yes.

If using electronic wage reporting tools is not an option, you should report the following information to your local Social Security office:

• the total gross monthly wage amount for the prior month,
  
• the name of the wage earner,
  
• the wage earner’s social security number, and
  
• the name and social security number of the person who receives SSI. 

Report the monthly wage information by: 

• Sending a fax with the gross wage amount and applicable month.
• Mailing a brief letter with the gross wage amount and applicable month.
• Calling your local field office.
• Bringing your pay stubs into your local field office.

WAGE REPORTING REMINDER

You can now sign up for email or text reminders to report monthly wages for SSI at https://www.ssa.gov/ssiwagereporting/ on our website.